The Problem:
Your timesheets are a mess. Employees submit handwritten timecards days or weeks after the work was done, "rounding up" hours they can't quite remember and claiming time that may or may not be accurate. Supervisors spend hours reviewing and questioning suspect entries, payroll is constantly delayed while you chase missing timesheets, and you have no reliable way to verify if someone actually worked the hours they're claiming. When you need to bill customers for time spent on their sites or projects, you're relying on estimates and hopeful guesses rather than concrete data. Disputes with employees about hours worked become "he said, she said" arguments with no factual evidence.
The Cost of Not Solving This:
Inaccurate timesheets are costing you in three painful ways. First, timesheet padding - even just 15-20 minutes per day per employee - compounds across your entire workforce into tens of thousands of dollars annually in unearned wages. Second, the administrative burden of collecting, reviewing, correcting, and processing manual timesheets consumes valuable management time that should be spent growing the business, not chasing paperwork. Third, you're under-billing customers because you can't accurately track and prove chargeable hours, leaving revenue on the table every single week. When payroll is delayed or incorrect because timesheets were incomplete, you damage employee trust and waste time fixing errors and processing corrections.
Why Your Current Approach Isn't Working:
Paper timesheets and self-reported hours depend on employees' memory and honesty at the end of a long day or week. People genuinely forget when they started, when they took breaks, or exactly how long they spent at each job site - so they estimate generously in their favor. Supervisors can't be everywhere at once to verify claimed hours, and without objective data, questioning an employee's timesheet creates conflict and erodes trust. Even digital timesheets submitted via apps still rely on manual start/stop entries that employees forget or manipulate. You're paying for time you can't verify and billing customers for hours you can't prove, all while spending excessive administrative effort reconciling inconsistencies and preparing data for payroll.
How TrackIt Solves This:
TrackIt's Timecards & Timesheeting solution automatically captures accurate working hours using GPS movement data, electronic driver logbooks, and mobile app time entries - eliminating manual paperwork and guesswork entirely. The Timeline view shows exactly when each employee's day started and finished, total drive time, working hours, and time spent at each location, making it instantly obvious if claimed hours match reality. Automatic time recording tracks when vehicles and personnel start moving, when they arrive at job sites, how long they stay, and when they return - creating an objective, auditable record of actual working time. Integration with Xero, iPayroll, and SmartPayroll means timesheet data flows directly into your payroll system with minimal manual processing, dramatically reducing administrative overhead and errors. Detailed reports summarise visits, time spent at each customer site, and chargeable hours with supporting location data, giving you the documentation needed for accurate, defensible customer billing. Employees can quickly review and approve their automatically-generated timesheets through the mobile app or web platform, while supervisors get clear visibility into overtime, attendance patterns, and productivity across the team. TrackIt transforms timesheeting from an unreliable, labor-intensive administrative burden into an automated, accurate system that protects your payroll costs, maximises billable revenue, and gives you confidence that every hour paid is an hour actually worked.
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