ELECTRONIC FORMS

The Problem:

Your teams are drowning in paperwork. Field staff complete inspection checklists, safety forms, job dockets, and compliance documents throughout the day - all on paper. Those forms sit in truck cabs or workers' pockets for days before making it back to the office, often incomplete, illegible, or lost entirely. Office staff then spend hours manually re-entering data, chasing missing information, and trying to decipher handwriting, delaying invoicing, reporting, and compliance activities.

The Cost of Not Solving This:

Paper-based forms create massive hidden costs: administrative time wasted on data entry and follow-up, delayed invoicing that hurts cash flow, compliance gaps that create regulatory and insurance risks, and lost documentation when you need it for disputes or audits. Every paper form that goes missing or needs rework represents wasted time and potential revenue loss.

Why Your Current Approach Isn't Working:

Paper forms can't validate themselves. They can't prompt workers to fill in mandatory fields, they can't capture GPS coordinates or timestamps automatically, and they can't instantly sync information back to the office. Even PDF forms on tablets still require manual handling and data extraction. The fundamental problem is the delay and disconnect between field work and back-office systems - information captured in the field stays trapped there until someone manually bridges the gap.

How TrackIt Solves This:

TrackIt's Electronic Forms solution replaces paper with fully digital, mobile-friendly workflows. Field staff complete forms on their phone or tablet in real time or offline, capturing structured data, photos, signatures, GPS location, timestamps, and validation rules at the point of work. Forms are centrally managed, version-controlled, and instantly synchronised back to the cloud - ensuring every submission is complete, accurate, and auditable. Data is captured once, validated automatically, and made immediately available to operations, finance, and compliance teams, eliminating manual data entry and lost paperwork. Real-time visibility improves decision-making, speeds up invoicing, and ensures consistent processes across teams, sites, and regions - delivering faster turnaround times and measurable productivity gains.